Comptroller & Payments
Handle accounts payable and receivable for both the City and the Water Dept.
Ensure that bills are paid in a timely manner. Billing for services rendered, posting and depositing the various payments, reconciling the bank accounts, and creating monthly and quarterly reports, which are then presented to the Council.
Work on the City and Water budgets. Meet with each department, establishing their needs and wants, for the upcoming fiscal year. Combining historical data with forecasting to prepare a central budget for the council to build upon.
Work together as a team to ensure that the City’s and the residents’ interests are both served.
Calculate the city’s yearly property tax rate, ensuring that all state deadlines and requirements are met.
Help other employees and councilmembers.
Stuff and mail the tax statements in October.
Calculate and mail new statements or issue refunds as needed from supplements that are received throughout the year from Llano CAD.
Verify accounts for mortgage companies.
Prepare tax certificates for title companies
Update the tax roll with ownership and address changes.
Actively pursue delinquent accounts.
Monitor the current investments that the city has and, by watching the market as well as the economy – make recommendations to the council on future investments.
Admin for the water accounts:
Process all the new service applications, new meter installations, and disconnection requests. Help with customer service issues including, but not limited to, billing concerns, and updating account contact information.
Pursue delinquent water accounts.
Process timecards, issue paychecks, and track fringe benefits including vacation, sick, comp, and holiday time.
Pay liabilities including federal taxes, insurance premiums, and retirement contributions.
Prepare and submit monthly, quarterly, and yearly state and federal reports.
Processing new hires, terminations, and medical insurance.